The Events Management Process

Events Management

To plan an event there are 4 stages:

Plan

Source

Manage

Measure

Planning stage

Planning is the first stage to creating an event. You need plan all aspects of the event for management right down to caterers.

The first step is to make sure there is an initial idea in place by researching and there are meetings throughout the process. Once the initial idea is in place then the cost will come next.

Through the planning process the management staff need to have been sourced, as they will be the one who will be planning throughout. Communication is key when planning.

Venue is key throughout the planning process. This is because different venues will have different equipment, which mean items might not have to be sourced when the planning gets put into place.

Sourcing stage

The sourcing stage in basically putting the plan into action. For example you would then ring the venue and ask if you can put the event on. If the venue is allowing the event then you would ask what equipment they have and if they will provided you with any staff, for catering to technical crew.  The cost of the venue would also be included in the phone call.

Legally requirements would also have to be planned and sourced as you can’t continue the event through the rest of the process.

Once the cast and crew have been decided then the process can be continued. An example of this would be if you where the stage manager you would then get your crew to go out and source the props.

The sourcing process can also come under the rehearsal process. One reason for this would be when the cast is rehearsing they miss out a prop then they would go out and find the appropriate prop.

Manage Stage

The measuring stage is the rehearsal process. This is when the cast and crew have been finalised and they start rehearsing the event.

When all job roles have been decided they would start rehearsing and the crew would start plotting. For example when the sound designer has been given the script then they would source the sound effects.

Also in the manage stage the event would happen.

Measure stage

The measuring stage is the overview.  All show reports have been collected and audience and client have reviewed the event.